Episode Transcript
[00:00:00] Speaker A: You're listening to the AI Edge, the show that makes AI simple, easy and practical. From chaos to clarity. So let's cut the chaos and dive in.
[00:00:12] Speaker B: Hello and welcome. If you're a small business owner, I want you to take a deep breath because today we're going to talk about something that might feel big, maybe even a little intimidating. We're talking about artificial intelligence, or AI.
[00:00:29] Speaker A: Now, I know what you might be thinking. AI is for giant tech companies, for coders in Silicon Valley, for movies about robots. It sounds complicated, expensive, and frankly, like something you just don't have time to deal with. But I'm here to tell you that's not true.
[00:00:48] Speaker B: AI isn't scary. It's not about the future. It's about right now.
And it's one of the most powerful tools you can use to make your life as a business owner easier.
Think of it less like a robot and more like the smartest, fastest assistant you've ever hired. An assistant that can help you reclaim your time and focus on what you actually love doing.
[00:01:12] Speaker A: We talk to small business owners every single day and we hear the same struggles over and over.
Maybe some of these sound familiar to you.
[00:01:22] Speaker B: You feel like there are never, ever enough hours in the day. Your to do list is a mile long and it only seems to grow. You're bogged down in all the little things. Answering the same emails, writing social media posts, organizing files, scheduling appointments. These are the repetitive tasks that drain your energy and keep you from thinking about the big picture.
[00:01:46] Speaker A: Maybe you feel disorganized. You know you need systems in place, standard procedures for how you do things. But who has the time to sit down and write all of that out? So you just keep juggling everything in your head. And with costs rising everywhere, you're constantly trying to do more with less, which just adds to the stress. Technology is supposed to help, but often it just feels like one more thing to learn, one more thing to manage. It's overwhelming.
[00:02:13] Speaker B: If you're nodding your head right now, you're not alone. This is the reality for so many entrepreneurs.
But what if I told you there was a way to lift some of that weight? Getting that kind of support is a game changer for any business. The Hello LLC helps businesses implement AI with high touch, high tech customization.
But the good news is you can start using simple AI tools yourself right now, for free to solve these exact problems.
[00:02:43] Speaker A: Let's talk about a tool you've probably heard of, technologies ChatGPT. Forget any complex ideas you might have about it. At its core, ChatGPT is just a conversation. You ask it a question or give it a command and it gives you an answer. It's like having a brainstorming partner, a copywriter and a business consultant available 24 7.
[00:03:05] Speaker B: So how can this digital brain actually help with those pain points we just talked about?
Let's get tactical with some simple beginner friendly examples.
[00:03:15] Speaker A: First, let's tackle email. How many hours a week do you spend staring at a blank screen trying to find the right words for an email to a client, a supplier or your team? It's a huge time sink.
[00:03:27] Speaker B: Instead, try this. Open up ChatGPT and just type in the key points. Something like Write a friendly but professional email to a client named Sarah. Tell her the project proposal is attached. We're excited to work with her and she should book a call with the link below. If she has questions in seconds you'll get a perfectly drafted email. You can tweak it to sound more like you, but the heavy lifting is done. That's 10, 15 minutes back in your day, just like that.
[00:03:59] Speaker A: What about marketing? Coming up with fresh ideas for social media can feel like a chore. You know you need to be consistent, but you're just stuck. So ask your new AI assistant.
[00:04:11] Speaker B: Try a prompt like this.
I own a small bakery. Give me 10 ideas for Instagram posts for this week. Include a mix of behind the scenes content, customer testimonials and special offers. And boom. You'll get a list of creative, relevant ideas you can use immediately. It's an instant cure for writer's block.
[00:04:32] Speaker A: Here's another one. Do you ever get those super long industry reports or articles that you know you should read but you just can't find the time? You can copy and paste that text into ChatGPT and simply ask it to summarize the key points of this document in five bullet points. You get the crucial information in a fraction of the time.
[00:04:54] Speaker B: But it's not just about managing existing work. It's also about creating what's next.
How often do you feel stuck in a creative rut? You need a new marketing angle, a name for a new product, or a fresh blog post idea. But the well is dry. This is where AI becomes an incredible brainstorming partner.
[00:05:14] Speaker A: You could give it a prompt like I'm a coffee shop owner and I want to run a summer promotion. Give me five unique ideas that aren't just a simple discount.
It might suggest a cold brew tasting flight, a summer reading club with a discount for book lovers or or a partnership with a local ice cream Shop. It breaks you out of your usual thinking patterns and provides a launchpad for your own creativity.
[00:05:40] Speaker B: Now for the big one. Feeling disorganized and lacking systems. This is where AI can be truly transformative. You can use it to create what we call standard operating procedures or SOPs. That's just a fancy way of saying a step by step guide on how to do something.
[00:05:58] Speaker A: Creating these systems from scratch is tough and it's a huge barrier to growth for many businesses. We help many small business owners solve this exact problem by using AI to build a foundation for their operations, making everything more consistent and scalable. But you can create a first draft yourself.
[00:06:17] Speaker B: Imagine you want a clear process for handling a new customer inquiry. You could ask ChatGPT.
Create a simple five step process for responding to a new customer inquiry that comes through our website.
It will give you a logical workflow from the initial automated reply to the follow up call. That document becomes the foundation for your system. You can refine it, but you're no longer starting from a blank page. You can do this for everything. Onboarding a new employee, processing an order, handling a customer complaint. You're literally building a more organized, efficient business. One conversation at a time.
[00:06:57] Speaker A: Okay, I know that's a lot to take in, but I hope you're starting to see that AI isn't some abstract concept. It's a practical tool that can give you back your most valuable resource, your time.
[00:07:09] Speaker B: So how do you get started? I want to give you three very simple, actionable steps you can take today, right after you finish this podcast.
[00:07:18] Speaker A: STEP 1. Go to your computer and search for ChatGPT.
Create a free account. That's it. Just getting onto the platform is the first victory.
[00:07:28] Speaker B: STEP 2. Ask it one question. Don't overthink it. It could be business related. Or not. Ask it for a dinner recipe. Ask it to explain a historical event. The point is to just break the ice and see how it responds. Get comfortable with the conversational format.
[00:07:45] Speaker A: And step three. Pick one of the workflows we talked about today. Just one. Maybe it's drafting that one nagging email you've been putting off. Or maybe it's brainstorming three social media ideas. Try it. See what happens. The goal is a small, easy win. To show you how useful this can be.
[00:08:02] Speaker B: The key here is to remember that AI is a tool to serve you, not the other way around. It's here to automate the routine tasks, streamline your operations and free up your mind set so you can be the visionary leader your business needs you to be. It's for everyone, not just tech experts. It's for the baker, the consultant, the florist, the mechanic. It's for you.
[00:08:26] Speaker A: Follow us and book your free AI audit review at TheHellloc IO and let's see where AI can save you time.
